GACL
Project Ahvaan
Digital Work Permit Management System
Comprehensive Analysis & ROI Report
Rs 82.5L
Investment
273%
5-Year ROI
11 mo
Payback
Key Metrics at a Glance
82.5L
Total Investment (Year 1)
1.02 Cr
Annual Savings
11
Months Payback
273%
5-Year ROI
7
Months Development
3.73 Cr
5-Year Net Profit
Executive Summary
Current Problems
- Human errors in permit documentation
- Poor communication between departments
- Difficult data storage and retrieval
- SAP AR system not operable on plant floor
- Physical isolation released but permit stays active
- Tedious permit generation process
Proposed Solution
A Digital Mobile Application - One Stop Solution
- Real-time permit management on tablets
- Multi-department integration
- Digital safety checklists with enforcement
- Photo documentation capability
- Instant notifications to stakeholders
- Offline capability for plant floor
Key Benefits
- Enhanced Safety - Enforced digital checklists
- Reduced Errors - All parties see same info
- More Efficient - Mobile-first, works anywhere
- Easy Records - Instant digital archive
- Time Saver - Automated workflows
- Audit Ready - Complete digital trail
System Scope
Core Modules (9)
User Authentication
Work Permit Lifecycle
Safety Checklists
Electrical Isolation
JSA Module
Shift Handover
Photo Documentation
Search & History
Notifications
Permit Types (5)
Hot Work
Cold Work
Working at Height
Vessel/Confined Space
Excavation
Departments Covered (10)
Process
Electrical
Mechanical
Civil
Instrument
R&D/QCD
Fire
Store/Other
Competent Person
Safety Endorsement
Safety Appliances Checklist (12+)
☑ Safety Helmet
☑ Face Shield/Goggles
☑ Hand Gloves
☑ Online Air/SCBA
☑ Dust/Canister Mask
☑ Chemical Protective Suit
☑ Ear Plug/Ear Muff
☑ Safety Belt/Net
☑ Fire Blanket
☑ Crawling Ladder
☑ Non-sparking Tools
☑ Fall Arrester/Life Line
Cost Analysis
Development Phases & Resource Allocation
1
Foundation
Weeks 1-4- Requirements Analysis
- System Architecture
- Database Design
- UI/UX Wireframes
Tech Lead, PM, Designer
2
Core Development
Weeks 5-12- Backend APIs
- Mobile App Core
- Authentication
- Permit Workflows
Full Team (8 weeks)
3
Integration
Weeks 13-16- Offline Mode
- Push Notifications
- Admin Dashboard
- Camera & Photos
Developers, DevOps
4
Testing & Launch
Weeks 17-28- QA Testing
- Security Audit
- Pilot Deployment
- Training & Go-Live
QA, PM, Full Team
Team Resource Breakdown
| Role | Count | Rate/Month | Duration | Total Cost |
|---|---|---|---|---|
| Tech Lead / Architect | 1 | 1,20,000 | 7 months | 8,40,000 |
| Senior Mobile Developer | 2 | 95,000 | 7 months | 13,30,000 |
| Backend Developer | 1 | 85,000 | 7 months | 5,95,000 |
| UI/UX Designer | 1 | 75,000 | 5 months | 3,75,000 |
| QA Engineer | 1 | 60,000 | 5 months | 3,00,000 |
| Project Manager | 1 | 80,000 | 7 months | 5,60,000 |
| DevOps / Security Engineer | 1 | 70,000 | 3 months | 2,10,000 |
| Resource Subtotal | 42,10,000 | |||
| Tools, Licenses & Miscellaneous | 90,000 | |||
| TOTAL DEVELOPMENT COST | 43,00,000 | |||
Development by Component
| Component | Cost (INR) |
|---|---|
| API Development | 8,00,000 |
| Database Design | 2,50,000 |
| Authentication & Security | 2,00,000 |
| Notification System | 1,50,000 |
| UI/UX Design | 2,50,000 |
| Mobile App Development | 10,00,000 |
| Offline Mode | 3,00,000 |
| Camera Integration | 1,50,000 |
| Admin Dashboard | 4,00,000 |
| User Management | 1,50,000 |
| Testing & QA | 3,00,000 |
| Security Audit | 1,50,000 |
| Project Management | 2,00,000 |
| SUBTOTAL | 43,00,000 |
Hardware & Infrastructure
| Item | Qty | Cost (INR) |
|---|---|---|
| Control Room Tablets | 4 | 1,00,000 |
| Department Tablets | 20 | 5,00,000 |
| Authority Tablets | 10 | 3,00,000 |
| Spare Tablets | 6 | 1,50,000 |
| Cloud Server (Annual) | 1 | 3,00,000 |
| Database Server | 1 | 1,50,000 |
| Backup Storage | 1 | 75,000 |
| WiFi Access Points | 15 | 2,25,000 |
| SUBTOTAL | 18,00,000 | |
Annual Maintenance (AMC)
| Item | Cost/Year (INR) |
|---|---|
| Server Hosting & Cloud | 3,00,000 |
| App Updates & Bug Fixes | 4,00,000 |
| Technical Support | 2,50,000 |
| Security Updates | 1,50,000 |
| TOTAL AMC | 11,00,000 |
Total Investment Summary
| Category | Year 1 (INR) | Year 2+ (INR/year) |
|---|---|---|
| Development (One-time) | 43,00,000 | - |
| Hardware (One-time) | 18,00,000 | 2,00,000 |
| Training & Change Mgmt | 3,00,000 | 50,000 |
| Annual Maintenance | 11,00,000 | 11,00,000 |
| Contingency (10%) | 7,50,000 | - |
| TOTAL | 82,50,000 | 13,50,000 |
Savings & ROI Analysis
Annual Savings Breakdown
| Category | Calculation | Savings (INR) |
|---|
ROI Calculation
Total Year 1 Investment
Rs 82,50,000
Annual Savings
Rs 1,01,82,500
Annual Maintenance
Rs 11,00,000
Net Annual Benefit
Rs 90,82,500
Payback Period
82,50,000 / 90,82,500 = 0.91 years (~11 months)
5-Year Financial Projection
Cumulative Net Benefit
| Year | Investment | Savings | Net Benefit | Cumulative |
|---|
Qualitative Benefits
✅ Enhanced safety through enforced checklists
✅ Real-time visibility for all stakeholders
✅ Reduced communication errors
✅ Complete digital audit trail
✅ Faster emergency response
✅ Environmental compliance (paperless)
✅ Improved employee satisfaction
✅ Modern digital workplace culture
Implementation Timeline
Phase
W1-4
W5-8
W9-12
W13-16
W17-20
W21-24
W25-28
Foundation
Core Development
Integration
Testing
Pilot
Full Deployment
Key Milestones
Week 4 Requirements sign-off, Design approval
Week 12 Core application ready for internal testing
Week 16 Feature-complete application
Week 20 Testing complete, Security certified
Week 24 Pilot success, Ready for deployment
Week 28 Full deployment, Training complete
Risk Mitigation
| Risk | Likelihood | Impact | Mitigation Strategy |
|---|---|---|---|
| Resistance to digital tools | High | Medium | Comprehensive training, user-friendly interface, champion users |
| System downtime | Medium | High | On-premises backup, redundant cloud architecture, offline mode |
| Data security concerns | Medium | High | Secure servers, role-based access, encrypted data storage |
| Network connectivity | Medium | Medium | WiFi coverage expansion, offline mode with sync |
| Application performance | Low | Medium | Performance testing, optimized code, adequate resources |
| Budget overrun | Medium | Medium | 10% contingency buffer, phased development, regular reviews |
Recommendation
HIGHLY PROFITABLE - PROCEED WITH PROJECT
★ Payback in just 11 months
★ 273% ROI over 5 years
★ Enhanced safety compliance
★ Digital transformation leadership
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Investment
Rs 82.5L
Annual Savings
Rs 1.02 Cr
Payback
11 months
5-Year ROI
273%
Operational Parameters
Time Parameters
Development Investment
Ongoing & Additional
Detailed Results
Total Year 1 Investment
Rs 82.5L
Annual Savings
Rs 1.02 Cr
Net Annual Benefit
Rs 90.8L
Payback Period
11 months
5-Year ROI
273%
5-Year Net Profit
Rs 3.73 Cr
Savings Breakdown (Annual)
| Category | Calculation | Amount |
|---|
Investment Breakdown (Year 1)
| Component | Amount |
|---|
5-Year Projection
| Year | Investment | Savings | Net Benefit | Cumulative |
|---|